Contact Us

Document Controller (Timor Leste)

Apply
Candidate Consent & Data Privacy Notice

By submitting your application, you acknowledge and agree that the information you provide (including personal data, CV, and supporting documents) will be collected, used, and stored by Nippon Koei Energy Asia for recruitment and selection purposes.

You consent to us reviewing your application, contacting you regarding current or future job opportunities, and retaining your information in our recruitment database in accordance with applicable data protection laws. Your information will be treated confidentially and will not be shared with third parties without your consent, except where required by law.

You may withdraw your consent or request access, correction, or deletion of your personal data at any time by contacting Recruitment@nke-asia.com.



Key Responsibilities :

  • Establish, maintain, and manage site document control systems in accordance with project requirements.
  • Register, track, distribute, and archive incoming and outgoing project documents (technical drawings, reports, correspondence, transmittals, etc.).
  • Ensure correct document numbering, version control, and revision status are maintained at all times.
  • Coordinate document submission, review, and approval workflows between site, contractors, consultants, and head office.
  • Maintain updated master document registers and ensure only the latest approved documents are used on site.
  • Support site teams by promptly issuing drawings and documents required for construction and inspection activities.
  • Assist in preparing and managing transmittals, letters, meeting minutes, and other project correspondence.
  • Monitor document submission schedules and follow up with relevant parties on delays or missing documents.
  • Support handover documentation compilation, including as-built drawings and final project records.
  • Perform regular document audits to ensure compliance with document control procedures.
  • Maintain confidentiality and security of project documents.

Qualifications :

  • Bachelor’s degree in Business Administration, Engineering, or a related field.
  • Minimum 5 years of experience as a Document Controller on construction, infrastructure, or energy projects (site experience preferred).
  • Familiar with document control systems, drawing control, and project filing structures.
  • Experience working with contractors, consultants, and multicultural project teams.
  • Proficiency in English (written and spoken).
  • Mandarin speaking ability is preferred (spoken and/or written).
  • Proficient in MS Office applications (Word, Excel, Outlook); experience with EDMS/DMS systems is an advantage.
  • Strong attention to detail, good organizational skills, and ability to manage multiple deadlines.
  • Able to work independently under site conditions and meet project timelines.
  • Willingness to be based on site in Timor-Leste for the project duration.
  • Contract duration: 1 year basis.